Careers

The Program/Grant Coordinator provides administrative and coordination support to Genome Alberta’s Programs team, supporting the effective administration of funded projects, competitions, project reporting, agreements and related program activities.

Reporting directly to the Associate Director of Programs (ADP) and working closely with the Sector Innovation Managers (SIMs), the Coordinator maintains program records and systems, tracks reporting requirements and deadlines, coordinates meetings and logistics, and supports administrative and compliance processes. The position requires strong organization, attention to detail and the ability to manage multiple priorities and follow-up requirements.

Key Responsibilities

Program & Portfolio Coordination

• Maintain project reporting calendars and trackers, monitor deadlines and provide reminders to project teams and SIMs regarding upcoming requirements/deliverables.
• Track receipt and completeness of all reports, metrics/transactions, approvals, signatures and supporting documentation and follow up on outstanding items.
• Monitor SmartSimple and ProposalCentral for transactions, reporting requirements, communications and required actions.
• Conduct administrative and compliance reviews of incoming project applications using established program and budget checklists, including verification of calculations, eligible budget categories, co-funding ratios, supporting explanations and required documentation.
• Flag discrepancies, incomplete information or potential issues to the responsible SIM for programmatic review and decision.
• Coordinate signatures, submissions and filing following programmatic approval and track resulting approvals.

Grant Coordination and Administration

• Support the administration of program-related agreements, amendments and approvals.
• Compile agreement and approval packages, coordinate signatures and follow up with parties as required.
• Ensure executed agreements, approvals and supporting documentation are appropriately filed and stored.
• Maintain organized SharePoint and project folders, including consistent naming conventions, version control and appropriate document filing.
• Archive completed competitions and projects in accordance with established practices.

Meetings, Reviews & Travel

• Coordinate scheduling for project reviews, workshops, meetings and other Programs activities, including availability polling, calendar invitations, confirmations and reminders.
• Coordinate travel arrangements, including flights, accommodations, mileage and per diem documentation and travel claims.
• Arrange venues, catering and meeting logistics and support preparation of agendas and meeting materials.
• Prepare reviewer invoices and coordinate signatures, processing and submission to Finance.
• Collect and maintain Conflict of Interest forms and reviewer information for future program requirements.

Database and Information Management

• Ensure completeness, consistency, and accuracy of transactions withing SmartSimple. Support data access and information gathering as required.
• Support the maintenance of stakeholder and organizational contacts within the CRM, including sector, geography, role, organization and relationship information.
• Work with relevant GAB staff to maintain stakeholder groups, distribution lists and records of reviewers, researchers, industry partners, government contacts and Indigenous/community partners.
• Identify duplicate, outdated or inaccurate records and support ongoing SmartSimple and CRM data quality.

Qualifications & Skills

• Post-secondary education in business administration, project/program administration or a related field, or an equivalent combination of education and experience.
• Post-secondary education/knowledge of biological sciences, genetics and genomics would be an asset, but not a necessity
• Strong organizational and administrative skills with demonstrated ability to manage multiple deadlines and competing priorities.
• Excellent attention to detail and ability to identify missing, inconsistent or inaccurate information.
• Comfort working with budgets, calculations and financial documentation.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and recognize when matters should be escalated to the appropriate program lead.
• Strong proficiency with Microsoft Office, including Outlook, Excel, Word and SharePoint.
• Experience with CRM, grant-management or project-management systems is an asset.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently while collaborating effectively with a multidisciplinary team.

What we Offer

• A competitive compensation package.
• Exceptional culture.
• An opportunity to make a meaningful contribution to a small organization that aims to improve the lives of Albertans and Canadians through its support for genomics research.
• An appropriate work-life balance that ensures the well-being of its employees. 
• Hybrid work environment.
• Group RRSP contributions/Pension (company match).
• Salary range: Commensurate with experience.

To apply

Please submit both a cover letter and resume. Ensure your application is submitted before October 13, 2026 to Mitthua Sarkar-Banks, Director, People and Culture at msarkar-banks@genomealberta.ca

Genome Alberta is an equal opportunity employer. We are committed to providing a diverse and inclusive work environment that values the diversity of the people we hire and serve. Diversity at our organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths.

Please note that we will only be contacting candidates selected for an interview. We thank you for your interest in Genome Alberta.